IEEE Copyright Policies
IEEE policy requires that prior to publication all authors or their employers must transfer to the IEEE in writing any copyright they hold for their individual papers. Transferring copyright is a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a previously published, copyrighted publication.
Upon transferring copyright to IEEE, authors and/or their companies have the right to post their IEEE-copyrighted material on their own servers without permission, provided that the server displays a prominent notice alerting readers to their obligations with respect to copyrighted material and that the posted work includes an IEEE copyright notice.
Authors are particularly encouraged to note the “Author Responsibilities” section of the IEEE Copyright Form, in which portions of IEEE Policies 6.3B (concerning statements in work published by IEEE are the expression of the authors), and IEEE Policies 6.4 (concerning the submission of original work) appear.
Please refer to the “IEEE Policy on Electronic Dissemination” for complete information and instructions. Posting information can be found on the IEEE Intellectual Property Rights web page.
IEEE No-Show Policy
In offering a paper for presentation at an IEEE conference or accepting an invitation to present a paper, it is expected that the author be present at the meeting to deliver the paper.
In the event that circumstances unknown at the time of submission of a paper preclude its presentation by an author, the technical program chair should be informed on time, and appropriate substitute arrangements should be made.
In some cases, Conferences require authors to register in advance when they submit their final manuscripts.
IEEE policy states that it is up to the discretion of the Conference Committee to allow “no shows” to be published in the IEEE Xplore Digital Library. IEEE Conference Organizers must notify authors prior to, or at time of, submission that their papers may be excluded from IEEE Xplore and the CSDL should they fail to appear at the conference.
The IEEE strongly discourages changes and withdrawals of papers once submitted and included in the program. To avoid the likelihood of this, authors are strongly encouraged to get all necessary company and/or government approvals prior to submitting their papers to the conference.
If under any circumstances it becomes necessary for an author to withdraw or change a paper, IEEE policy dictates that the request to do this must come directly from the author and not from any third party. IEEE policy also states that, in such cases, the author will be held liable for all costs incurred.
It would then be up to the author to get reimbursed for the expense from any third party if he/she feels it is justified. IEEE cannot act as a policing entity on behalf of the author in this regard.
If a change is made to a paper after its acceptance to a conference, IEEE recommends that the Program Committee review the final paper.