PEER REVIEW
 
Magazine Peer Review
Important information for the various roles in the peer review process. The IEEE Computer Society manages the process through ScholarOne Manuscripts, the online submission system.
 
Author Information

Requirements


Length

IEEE Annals in the History of Computing

A good guideline for articles is 8,000 words or less, including all text, the abstract, keywords, bibliography, biographies, and table text. Each table and figure is counted as 200 words (to account for white space needed).

Computer

Computer is looking for succinct, practical, readable articles that will appeal to experts and nonexperts alike.

Feature articles shouldn’t exceed 6,000 words (minimum 4,500 words), including text, bibliography, and author biographies. Columns shouldn’t exceed 2,500 words (minimum 1,500 words), including text, author biographies, and table text. Each figure and table is counted, on average, as 300 words. Any article that exceeds these word counts may be rejected automatically without going through the review process. Article titles shouldn’t exceed nine words.

IEEE Computer Graphics and Applications

Peer-reviewed feature articles submitted to IEEE CG&A should not exceed 8,000 words, including the main text, abstract, keywords, bibliography, biographies, and table text, where a page is approximately 800 words. Articles should include no more than 10 figures or images. Each 1/4 page figure, image, and table counts for approx. 200 words. Note that all tables, images, and illustrations must be appropriately scaled and legible; larger elements should be accounted for accordingly with respect to word count. Please limit the number of references to the most relevant and ensure to delineate your work from relevant past articles in CG&A. Furthermore, avoid an excessive number of references to published work that might only be marginally relevant. Consider instead providing such pertinent background material in sidebars for nonexpert readers. We also strongly encourage you to submit multimedia (videos, podcasts, and so on) to enhance your article. Visit the section on Illustrations, graphs, and multimedia for more information.

Computing in Science & Engineering

Articles submitted to Computing in Science & Engineering should run between 2,400 and 7,200 words, including all main body, abstract, keyword, bibliography, biography, and table text. The word count should include 250 words for each table and figure.

IEEE Internet Computing

Articles submitted to IEEE Internet Computing should not exceed 5,000 words, including all text, the abstract, keywords, bibliography, biographies, and table text. The word count should include 250 words for each table and figure.

IEEE Intelligent Systems

Articles submitted to IEEE Intelligent Systems should be between 3,000 and 5,400 words, including all text, the abstract, keywords, bibliography, biographies, and table text. The word count should include 200 words for each table and figure. The normal limit for references is 10.

IT Professional

Articles submitted to ITPro should not exceed 4,200 words and have no more than 20 references (with tables and figures counting as 300 words each).

IEEE Micro

Manuscripts must not exceed 5,000 words (with each average-size figure counting as 250 words toward this limit), including a maximum of 12 references, as well as tables, figures with captions, and biographies.

IEEE MultiMedia

Articles submitted to IEEE MultiMedia should not exceed 6,500 words, including all text, the abstract, keywords, bibliography, biographies, and table text. The word count should include 200 words for each table and figure.

IEEE Pervasive Computing

Articles submitted to IEEE Pervasive Computing should not exceed 6,000 words, including all text, the abstract, keywords, bibliography, biographies, and table text. The word count should include 250 words for each table and figure.

IEEE Security & Privacy

Articles submitted to IEEE Security & Privacy should run between 4,900 and 7,200 words, including all main body, abstract, keyword, bibliography, biography, and table text. The word count should include 250 words for each table and figure.

IEEE Software

Submissions to IEEE Software  must not exceed 4,700 words, including 200 words for each figure and table, with a maximum of 15 references.

 


Available Article Templates

Article templates are NOT required for submission. However, as a courtesy, we offer templates for LaTeX and Word here.


References

Please number your references in the order in which they appear. An article should have no more than 20 references (Note: This limit does not apply to IEEE Annals).  Cite only published or scheduled-for-publication material that the public can easily access. Avoid listing multiple references for standards or methodologies that are well-known to the community and the magazine’s readership.

Citations must include full publication information—for articles, this means listing all authors, the article name, the publication’s full name, the volume, issue number, month, year of publication, and the pages cited.

Computer

Feature articles should contain no more than 20 references to other published works. Authors should include a References section at the end of their manuscript, with citations listed in numerical order following the sequence in which the works are cited in the text.  Sidebars can contain additional references; these shouldn’t duplicate any of the citations in the References section at the end of the article. Columns in Computer can have a References section with no more than 10 references, which should be listed in the order they appear in the text.

1. the author’s name, the full title of the work, the publisher, the date of publication, and, in the case of articles or chapters within a work, inclusive page numbers.

If page numbers aren’t available or the work cited hasn’t been formally published, a URL must be provided so that readers can access the work online.

IEEE Internet Computing

IC does not accept “blanket” citations for general statements, but authors should properly reference concepts, quotations, tables, and artwork taken from other sources.  For conference proceedings, we need the title of the article and the proceedings, the name of the proceedings publisher (not the conference’s location), the year of publication, and the pages cited.

 


File Types

We accept Word, plain text, and LaTeX files.

Any file that you upload to ScholarOne Manuscripts will convert into a PDF. Do not submit outlines or abstracts. If you want feedback on an abstract, email it to the magazine administrator.

Our system has size limitations on individual files. Please do not attempt to upload a file larger than 50 MB.

Set the paper size in your text document to 8 1/2 inches wide by 11 inches high rather than A4. Margins should be at least one inch on the left and right and at least 1.5 inches from the top and bottom. Your manuscript must have page numbers on every page at least one inch from the bottom of each page.

Putting the article in context

We encourage Further Reading lists, lists of important URLs, and Related Work sidebars to help readers understand the context, relevance, and significance of your work.

 


Abstract, Keywords, and Taxonomy

The abstract should be no more than 150 words (IEEE Security & Privacy‘s abstract word limit is 50 words) and should describe the overall focus of your manuscript.

Keywords should closely reflect your topic, selecting from the provided keywords that are taken from the ACM taxonomy. (This is an extended version of the ACM Computing Classification System; Copyright © 2003 ACM, used with permission.)  We recommend that you enter a minimum of three keywords when uploading your manuscript. Expert reviewers in your topic area are assigned to your manuscript by keywords.

 


Illustrations, Graphs, and Multimedia

We strongly encourage the use of visual presentation of your ideas. All illustrations must be submitted inline, cited in the text, numbered, and accompanied by descriptive, clear, and complete captions. Graphs should show only the coordinated axes (or at most the major grid lines) to avoid dense, hard-to-read illustrations. We also encourage the use of code fragments to illustrate important ideas or techniques. They may be inserted inline or treated as figures. If your article is accepted, be prepared to submit separate files for each figure. Please provide high-quality, high-resolution files for best results; original source files are preferred.

For Computer, IEEE Software, and IEEE Security & Privacy, we often redraw line art to conform to other figures in the magazine. See our artwork guidelines for full details on resolution and file formats.

Supplemental material might include videos, extra graphics, and extended code samples. We prefer that you submit this type of material after discussion with the magazine’s administrator.

 


Artwork Guidelines

  • All artwork must be numbered, called out in the text, and be accompanied by figure captions that describe what is shown in the figure. For clarity, please name files with the submitting author’s last name, followed by “-fig1,” “-fig2a,” and so on.
  • For submissions to Computer, IEEE Security & Privacy, and IEEE Software, do not embed images into Microsoft Word files. For photographs or screenshots, please use high-resolution JPG or TIF files, so that the image is at least 300 dpi at the intended display size. For graphs and charts charts, please use the original editable source format (PDF, Visio, Excel, Word, Powerpoint, and so on), so that they can be formatted with our color palette, fonts, and style.
  • For submissions to IEEE Annals of the History of Computing, IT Professional, IEEE MultiMedia, IEEE Pervasive Computing, IEEE Intelligent Systems, IEEE Internet Computing, IEEE Micro, IEEE Computer Graphics & Applications, and Computing in Science and Engineering (CiSE)figures and graphs will not be reformatted. Please be sure to proofread text and symbols. All figures should be high-resolution so that the image, graph, screenshot is at least 300 dpi at the intended display size.
  • Authors are responsible for obtaining permission to use/reuse copyrighted images. Please list required art credits/permissions/copyrights in the figure captions for images.

 


Image Permissions

It is the author’s responsibility to ensure that he/she has permission to publish images in print and online in our digital library. If the author did not create the image, he/she must acquire permission from the owner of the image. If the image has been published elsewhere, authors must secure permission from the publisher and pay any necessary fees required.

We cannot publish an image without the consent of the image’s owner.  You will need to provide proof of permission that you’re authorized to use that image (via email is acceptable), preferably prior to submission, but definitely prior to publication.  Contact the magazine administrator if you have questions.

 


Preliminary/Conference Version(s)

All manuscripts submitted must be original. Articles published (completely or in significant part) in other magazines or journals will not be considered for publication. We will consider papers published in conference proceedings if they contain important or interesting new results, but they will be reviewed again by the magazine’s reviewers, independent of the conference’s reviewing process. If a manuscript has been published or is being considered for publication elsewhere, the author must include that information in the submission cover letter and provide a brief description of the differences between the submitted manuscript and the preliminary version(s).

If any portion of your submission has previously appeared in or will appear in a conference proceeding, you should notify us at the time of submitting, make sure that the submission references the conference publication, and supply a copy of the conference version(s) to our office. Please also provide a brief description of the differences between the submitted manuscript and the preliminary version(s).  You must select the appropriate designation for the files during the submission process in order to assist the editors and reviewers with differentiating between the files.

Please be aware that editors and reviewers are required to check the submitted manuscript to determine whether a sufficient amount of new material has been added to warrant publication. Section 8.2.1.B.9 of the IEEE Publication Services and Products Board Operations (PSPB) Manual (PDF) specifies that authors should only submit original work that has neither appeared elsewhere for publication, nor which is under review for another refereed publication. If you have used your own previously published material as a basis for a new submission, then you are required to cite the previous work(s) and clearly indicate how the new submission offers substantively novel or different contributions beyond those of the previously published work(s). In addition, if you intend to submit a conference version of your paper to a conference after submitting to the IEEE Computer Society, you must state your intention to submit in your cover letter and provide a copy of the conference paper upon submission to the conference.  You will also need to provide a brief description of the differences between the submitted manuscript and the conference version(s).  Any manuscript not meeting this criteria will be rejected. Copies of any previously published work affiliated with the new submission must also be included as supportive documentation upon submission.

 


Author Biographies

IEEE Annals of the History of Computing

Include a biographical sketch of each author with the final, accepted manuscript. In 60 words or less, the bio should list current position, technical interests, education, professional honors, professional affiliations (optional), and contact address.

Computer

Manuscripts accepted for publication should be accompanied by a brief biographical sketch for each author. Biographical information should include only the following information: Current title or position, up to three research interests, highest academic degree, discipline in which the degree was awarded, granting institution, membership in relevant professional societies (such as the IEEE Computer Society and the ACM), and email address.

IEEE Computer Graphics and Applications

Send a biographical sketch of each author with the final, accepted manuscript. In 60 words or less, the bio should list current position, technical interests, education, professional honors, professional affiliations (optional), and contact address.

IEEE Intelligent Systems

Articles should be accompanied by a short biographical sketch containing, in the following order, your current position, affiliation, and technical interests, highest degree received (including the area of study and the name of the institution), related professional affiliations, and postal and email addresses.

IEEE MultiMedia

Send a biographical sketch of each author with the final, accepted manuscript. In 60 words or less, the bio should list current position, technical interests, education, professional honors, professional affiliations (optional), and contact address.

IEEE Pervasive Computing

Articles should be accompanied by a short biographical sketch containing, in the following order, your current position and affiliation; current research interests; highest academic degree, area of study, and institution; professional affiliations; and postal and email addresses.

IEEE Software

Articles should be accompanied by an author photo, as well as a short biographical sketch. It should contain, in the following order, your current position and technical interests, prior applicable professional experience, education, professional affiliations, and address.

 


Footnotes

IEEE Computer Society magazines do not publish footnotes. Please do not include footnotes in your submission.

Submission Site

Login instructions

The IEEE Computer Society employs a secure, web-based manuscript submission and peer review tracking system called ScholarOne Manuscripts for all article submissions to the IEEE Computer Society. The site itself provides detailed instructions on usage. This tool significantly reduces the time required for the peer review process.

Everyone who submits a manuscript must have a ScholarOne Manuscripts account. If you have previously volunteered in any capacity for the IEEE Computer Society, ScholarOne Manuscripts has emailed you or will email you a login and temporary password. If you do not know or have forgotten your password, please use the Password Help function on the site login page. Please avoid creating a duplicate account.

If you have not volunteered with the IEEE Computer Society or received a new-user email, then click on “Register Here” button on the login page.  The required fields must be completed to continue the process.

Also, if you anticipate that you will need to be notified at two email addresses, include the second email address (Primary CC).

If you have technical difficulties with your account, contact the magazine’s administrator.

Peer Review

Review Process

We solicit peer reviews from at least three individuals both inside and outside the manuscript’s specialty. Reviewers are assigned to manuscripts based on their expertise. Reviews are used as the basis for acceptance and content revisions. The editor in chief makes the final decision regarding publication. Only about 25 percent of all manuscripts submitted to our magazines are accepted, and the manuscripts we publish generally receive very positive reviews.

The length of the review process varies between papers, and many factors affect the time it takes to review a paper. The time it takes for an associate editor to be assigned, and for available, qualified reviewers to be located, depends on the complexity and the type of material submitted for review. Each publication makes a concerted effort to keep the review time to a minimum that is consistent with keeping the publication’s reputation for quality and integrity. Each submission placed into review is sent to at least three reviewers, making one submission correspond to roughly three review requests. The review process for our magazines may take approximately six months to be completed.

 


Copyright Information

Articles submitted to us must be published under the IEEE copyright. At least one author must sign a release form transferring copyright to the IEEE before we can publish an article. The author must secure all necessary copyright clearances. Refer to the IEEE Computer Society copyright information page and the author FAQs (PDF) for additional information.


Derivative Work, Concurrent, and Multiple Submissions

  • We don’t accept articles under review by another publication.
  • We don’t accept papers that have been published elsewhere, whether in other periodicals, books, edited volumes, or formal proceedings, and whether in print or digital form.
  • We expect the authors to disclose any derivative works and their sources.
  • Failure to disclose multiple related submissions or derivative works may result in IEEE publication sanctions against the authors.
  • For more information, refer to the relevant IEEE policies in the IEEE Publication Services and Products Board Operations (PSPB) Manual.

We do not allow submission to more than one publication at one time. If we determine that a manuscript has been submitted to another publication before the review process is completed, your manuscript will be rejected.

 


Duplicate Submissions

We do not accept duplicate submissions of manuscripts. Please do not attempt to enter or upload a modified version of a manuscript that is already in the system as a new submission. Identical submissions will be immediately withdrawn.

 


Submission prescreening process

All IEEE Computer Society publications adhere to the prescreening process as outlined in the IEEE Publication Services and Products Board (PSPB) Operations Manual (PDF), Section 8.2.2.A.3 regarding prescreening of articles by editors.

Note that “minimum technical content” is defined as what is normally understood as such by the publication’s community.

 


Publication Principles on Authorship

IEEE outlines publication principles including authorship and author responsibilities in section 8.2.1 of the IEEE Publication Services and Products Board Operations Manual (PDF) . Items specific, but not limited, to these principles are highlighted here:

  • Authorship credit and technical contribution
  • Coauthor awareness and approval of submission (or any revised version)
  • Ordering of authors on manuscript
  • Role of the corresponding author
  • Author conduct regarding plagiarism, dual submission, previous related work, and discussion of manuscript with reviewers
  • Citing the submitted paper in other relevant work under consideration for publication
  • Author responsibility for obtaining written permission to use material (i.e., charts, photographs, or other graphical or textual material) copywritten by other parties

Authors are responsible for reading and adhering to these guidelines. You must withdraw your submission immediately if you are unable to comply with any of them.

Resources

Language Service

English language editing services can help refine the language of your article and reduce the risk of rejection without review. IEEE authors are eligible for discounts at several language editing services; visit the IEEE Author Center to learn more.

Please note these services are fee-based and do not guarantee acceptance.


IEEE DataPort

IEEE DataPort is an online data repository of datasets and data analysis tools. The repository accepts all types of datasets up to 2TB and provides a DOI for easy citation. IEEE DataPort is currently available for free with coupon code Dataport1.

Several Computer Society publications are pleased to participate in a free trial offering IEEE DataPort, which supports authors in hosting and referring to their datasets during the article submission process. Participating titles include:

  • Computing in Science & Engineering (CiSE)
  • IEEE Computer Architecture Letters
  • IEEE Computer Graphics and Applications
  • IEEE Software
  • IEEE Transactions on Big Data
  • IEEE Transactions on Visualization and Computer Graphics
  • IEEE Transactions on Network Science and Engineering
  • IEEE Transactions on Services Computing

Learn more about this exciting opportunity.

 


Editing

Articles should be understandable to a broad range of developers who want information they can apply in their daily work.

For guidelines, see Create Your IEEE Article and the IEEE Editorial Style Manual.

Writing should be down-to-earth, practical, original, and comprehensible to all readers, regardless of their specialty. Don’t assume that your audience has specialized experience in any particular subfield. Explain terms and concepts and avoid jargon and academic language.

Use active instead of passive voice (“We discovered …” rather than “It was discovered …”) and straightforward declarative sentences. In an introduction of two to three paragraphs, tell what the article is about and why this topic is significant. Avoid repetition of results and signposting (indications of what will follow or references to previous or subsequent sections). If you must use acronyms, define each one on its first appearance. When you mention a person in the text, include the full name on first reference and only the last name subsequently. Conclusions should not summarize but instead outline future goals or lessons learned. We allow footnotes only when essential in tables; otherwise, extra notes are placed in parentheses in the text.

Once we accept your article, staff will prepare your article for publication. The editing process begins four to ten weeks before publication and takes approximately two to three weeks.

 


How to Contact Us

IEEE Computer Society
10662 Los Vaqueros Circle
Los Alamitos, CA 90720
USA
+1 714 821 8380

Frequently Asked Questions

What if I want to use a keyword that is not in the ACM taxonomy? Can I make up one of my own?

We prefer that you use the keywords from the ACM taxonomy (This is an extended version of the ACM Computing Classification System; Copyright ©2003 ACM, used with permission.) provided in ScholarOne Manuscripts, but if you do not see a word that closely reflects the topic of your paper, then you may type the appropriate word into the text box. Please keep in mind that using the keywords from the taxonomy is essential to the review process because ScholarOne Manuscripts links them to names of potential reviewers who are associated with that area of expertise, thereby expediting the review process.


Does ScholarOne Manuscripts expedite the peer review process? What is its benefit to me?

By using ScholarOne Manuscripts, we hope to expedite the review process by giving editors and reviewers unrestricted access to their assigned papers. The system provides real-time information and encourages volunteers to take action on pending assignments.

The main benefits to authors are:

  • it provides a simple, step-by-step submission process
  • it provides access to the status of a paper without having to contact the magazine administrator

How can I check the status of my paper?

After you log in to ScholarOne Manuscripts go to the Author Dashboard.  Your submissions currently in process will be listed in the first view called “Submitted Manuscripts.”

This is brief description of what the statuses mean:

  • Under review – The paper could be awaiting editor/reviewer assignment or pending reviews.
  • With Editor – The paper is awaiting either a recommendation or decision.

The “Manuscripts with Decisions” view lists all submissions that have received a decision.


How long do I have before a partially submitted manuscript is deleted from ScholarOne Manuscripts?

The system does not automatically remove partially submitted papers from the database. It is your responsibility to either complete the submission process for a particular paper or click on the Delete link to remove the paper.


Is there a limit to the number of papers that I can submit?

We do not have limit on the number of papers that an author can submit at one time as long as they are not the same paper. We do not accept duplicate submissions. Please do not attempt to submit the same paper into the system more than one time. All duplicate submissions will be immediately rejected.


Can I submit my paper as an email attachment?

No. All papers must be submitted via ScholarOne Manuscripts.


How long does it take for the confirmation email to be sent when I submit a manuscript?

ScholarOne Manuscripts will send an email to you confirming a successful upload immediately after you submit the manuscript. If you do not receive one, please contact the magazine administrator.


If I request/exclude reviewers, will those individuals be used?

The selection of qualified reviewers is left to the discretion of the assigned editor. However, requesting or excluding reviewers can assist the editor by providing them a head start on determining which individuals can serve as potential reviewers.


Can I post a copy of my submitted paper on my personal, or my employer’s Web site?

If necessary, you may post a copy of your submitted paper either on your personal site, or on your employer’s site as long as your employer allows it. Please refer to the section “Author posting policy” on the IEEE Intellectual Property Rights information page for additional details.


Is there a limit to how large uploaded files can be? How many files may I upload for my manuscript submission?

Please do not upload files larger than 50 MB. This size limit applies to all file types. There is no limit to the number of files that can be uploaded as long as they do not exceed that limit.


Do you need a copy of any preliminary versions? What if it was just an international workshop or an abstract that was published elsewhere?

Yes. We prefer to have copies of all preliminary versions, including those published in workshops and abstracts published elsewhere.


How do I know this site is secure? Exactly who will have access to my paper?

All peer review volunteers receive a user name and password to access their appropriate user centers. Only the magazine administrator, Editor in Chief, assigned associate editor, and specifically assigned reviewers will have access to your paper. Their level of access depends on their role in the review process. The assigned associate editor will have access to your paper’s entire manuscript record but the specifically assigned reviewers will only have access to your manuscript and their review.


I noticed that there was a mistake in my submitted paper. Can I submit a corrected or modified version?

Please do not attempt to submit corrected or modified versions of papers already in the system. This produces duplicate submissions, and duplicate submissions are automatically rejected. You are given the opportunity to carefully proof all of your materials before submitting them for review.  You should contact the magazine administrator only if modifications are crucial and would significantly affect the review process; otherwise, all corrections can be made when or if the paper undergoes revision.


How can I see the reviewer comment files (if any)?

  • Log on to your Author Dashboard in ScholarOne Manuscripts
  • In the “Manuscripts with Decisions” view, click “view decision letter” link.
  • Scroll down to the bottom of the reviews and click on the attached file.